A Guide to Selecting the Perfect Marquee for Your Event

Choosing the right marquee can make or break your event. Whether you are planning a wedding, a festival, a corporate gathering, or a private party, the marquee sets the tone and provides shelter, comfort, and style. With so many options available, selecting the perfect marquee requires careful thought about your event’s needs, location, and guest experience. This guide will walk you through the key factors to consider so you can make an informed decision and create a memorable occasion.

Understand Your Event Requirements

Before exploring marquee styles and sizes, clarify the purpose and scale of your event. Ask yourself:

• How many guests will attend?

• What type of event is it (formal, casual, themed)?

• What activities will take place inside the marquee (dining, dancing, presentations)?

• What is the event’s duration and time of day?

  
  

Knowing these details helps determine the size and layout you need. For example, a wedding with 150 guests seated for dinner requires a larger marquee with space for tables, a dance floor, and possibly a stage. A casual garden party for 50 might only need a smaller marquee with open sides for airflow.

Choose the Right Size and Layout

Marquees come in various sizes, usually measured in square meters or feet. It’s important to allow enough space for guests to move comfortably and for event features like seating, buffet tables, and entertainment.

• Seated dining: Allow 1.2 to 1.5 square meters per guest.

• Standing reception: Around 0.5 to 0.75 square meters per guest.

• Dance floor: Allocate extra space, typically 20-30% of the total area.

  
  

Consider the layout as well. Some marquees offer flexible partitioning to create separate zones, such as a bar area or lounge space. This can improve flow and guest comfort.

Select the Marquee Style That Fits Your Event

Marquees come in different styles, each with unique advantages:

• Traditional Pole Marquees: These have a classic look with peaked roofs supported by poles. They are elegant and ideal for weddings or vintage-themed events. However, they require a soft ground surface for staking.

  
  

• Frame Marquees: These use a metal frame and do not need center poles, providing unobstructed interior space. They work well on hard surfaces like concrete or patios and suit modern or corporate events.

  
  

• Clear Span Marquees: These are large, open structures without internal supports, perfect for big events like festivals or exhibitions. They offer maximum flexibility but can be more expensive.

  
  

• Stretch Tents: Made from flexible fabric, these tents create a stylish, organic look. They adapt well to uneven terrain and can be customized with lighting and décor.

  
  

Match the marquee style to your event’s atmosphere and location. For example, a rustic outdoor wedding might benefit from a traditional pole marquee, while a product launch on a city rooftop would suit a frame marquee.

Consider Weather and Location Factors

The weather can impact your marquee choice significantly. If your event is during a season prone to rain or wind, choose a marquee with sturdy construction and waterproof materials. Sidewalls can protect guests from wind and rain but may reduce airflow on hot days.

Think about the ground surface where the marquee will be installed:

• Soft grass allows for staking traditional pole marquees.

• Hard surfaces require frame marquees with weighted bases.

• Uneven terrain may call for stretch tents or adjustable frames.

  
  

Also, check local regulations or venue restrictions regarding marquee size, placement, and noise levels.

Plan for Additional Features and Accessories

Marquees can be customized with extras that enhance guest comfort and event style:

• Flooring: Wooden or carpeted floors add comfort and prevent muddy shoes.

• Lighting: String lights, chandeliers.

• Heating or cooling: Portable heaters or fans keep guests comfortable in extreme temperatures.

• Furniture: Tables, chairs, bars, and lounges should match the event theme.

• Decor: Drapes, flowers, and signage personalize the space.

  
  

Discuss these options with your marquee supplier to ensure compatibility and availability.

Budget Wisely for Your Marquee

Marquee costs vary based on size, style, location, and extras. It’s important to set a realistic budget early on. Remember to include:

• Rental fees for the marquee and accessories

• Delivery and installation charges

• Insurance or permits if required

• Contingency for weather-related adjustments

  
  

Getting multiple quotes helps you compare prices and services. Sometimes spending a bit more on a higher-quality marquee pays off in guest experience and fewer last-minute issues.

Work with Experienced Suppliers

Choosing a reputable marquee supplier can simplify the process. Experienced companies offer advice tailored to your event, handle installation safely, and provide support during the event. Ask for references or reviews to ensure reliability.Which we do here at last stop events. We will help you select item you need for your event and if we can provide what you need will recommend you the supplier. For example you want our hex marquee with gold chairs.We don't stock gold chairs but for you theme you want gold chairs. In the past we sourced the chairs for the client and arranged delivery setup and pickup from another supplier.

Summary

Selecting the perfect marquee involves understanding your event’s size, style, and location. Choose a marquee that fits your guest count and activities, matches the event atmosphere, and withstands weather conditions. Plan for accessories that improve comfort and aesthetics, and set a clear budget. Working with a trusted supplier ensures smooth setup and a successful event.